Our Privacy Policy.

Privacy Policy
Last updated: 14/06/2025

Cara Mia Photography (“we”, “our”, or “us”) is committed to respecting and protecting your privacy. This policy explains how we collect, use, and store your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Cara Mia Photography
Sole trader based in: Unit 26, The Mansley Business Centre, Timothys Bridge Road, Stratford-upon-Avon. CV37 9NQ. Email: hello@caramiaphotography.co.uk. Phone: 07706777195

2. What Data We Collect

We may collect the following personal data from you:

  • Full name

  • Email address

  • Phone number

  • Due date (for maternity/newborn bookings)

  • Delivery or event addresses

  • Session/event details

  • Signed contracts and model release forms

  • Photographs of you and/or your children

Occasionally, we may also learn your child’s name during the session, though this is not formally collected in advance.

3. How We Collect Data

We collect data when you:

  • Fill out the contact form on our website (hosted by Squarespace)

  • Contact us via email, phone, or text

  • Sign contracts or model release forms via ShootProof

  • Provide delivery or session location information

  • Visit our website (cookies may be used – see section 8)

4. How We Use Your Data

Your personal data is used to:

  • Respond to enquiries and manage bookings

  • Deliver photography services

  • Send image galleries (via ShootProof)

  • Send occasional session reminders or offers (e.g. first birthday or seasonal mini shoots)

  • Fulfil legal or contractual obligations

We do not sell or share your personal data with third parties for marketing or advertising purposes.

5. Sharing Images and Consent

We will never share your images publicly (e.g. on social media, website, or portfolio) without your explicit written consent through a signed model release form.

6. How We Store Your Data

We store your personal information securely using:

  • A password-protected Mac and external hard drive

  • ShootProof (for contracts and image delivery)

  • Our website host, Squarespace (contact form data)

All systems are chosen with security and GDPR compliance in mind.

7. Data Retention

We retain your data only as long as necessary for:

  • Delivering your photography services

  • Legal and tax record-keeping (typically up to 6 years)

  • Maintaining long-term access to your galleries or portfolios (if consented)

You may request deletion of your personal data or photos at any time, subject to legal exceptions.

8. Cookies and Website Tracking

Our website (hosted on Squarespace) may use cookies to improve user experience and gather analytics. You can manage or disable cookies through your browser settings.

9. Your Rights Under GDPR

You have the right to:

  • Access the data we hold about you

  • Correct any inaccurate or incomplete data

  • Request deletion of your personal data

  • Withdraw consent for image sharing at any time

  • Object to data processing in some circumstances

To exercise these rights, please contact us at: [Insert your email]

10. Contact & Complaints

If you have any questions or concerns about your personal data, please get in touch:

Cara Mia Photography
Email: hello@caramiaphotography.co.uk
Phone: 07706777195